REGULATIONS FOR PH.DPROGRAM

  1. Short Title:

          

  • In pursuance of the Section 32. (1).(b) of DUET Act, 2013 as amended by the Sindh Universities and Institutes Laws (Amendment) Act, 2018, these regulations may be called the Regulations for Ph.D.Program-2021.

          

  1. Commencement:

 

  • These regulations shall come into force to students admitted in PhD on or after 01- January 2021

 

  1. Application:

 

  • These regulations shall apply to students of Batch-2021 and onwards.

 

  1. Definitions:

 

  • In these regulations, unless the context otherwise requires, certain common expressions shall have the same meanings as assigned to them under Section 2 of the DUET Act, 2013 (Sindh Act No. XII of 2013) as amended by the Sindh Universities and Institutions Laws (Amendment) Act, 2018.

 

(i)         “University” means the Dawood University of Engineering and Technology, Karachi.

(ii)        “Act” means the Dawood University of Engineering and Technology Act, 2013 as amended by the Sindh Universities and Institutions Laws (Amendment) Act, 2018.

(iii)       “Syndicate” means the Syndicate of the University.

(iv)       “Academic Council” means the Academic Council of the University.

(v)        “Vice Chancellor” means the Vice Chancellor of the University.

(vi)       “Pro Vice Chancellor” means the Pro Vice Chancellor of the University.

  • “Dean” means the Dean of faculty concerned.
  • “Director”means the Director of Postgraduate Studies.
  • “Controller of Examinations” means Controller of Examinations of the University.

(ix)      “Supervisor / Co-Supervisor” means a teacher (holding Ph.D. degree in the relevant field) having demonstrated capability to conduct / supervise the research and appointed by the Advanced Studies and Research Board (ASRB).

(x)        “Chairperson” means the Chairperson of the Ph. Ddegree awarding department, where with a student of Ph.D.degree program is registered.

(xi)       “Semester” means a period of 16 weeks of academic teaching / activities.

  • “Regular Semester” means Spring or Fall semester.
  • “Spring Semester” means first semester of the calendar year.
  • “Fall Semester” means last semester of the calendar year.
  • “Credit Hour” means three (03) hours of teaching for a particular course in a classroom per week in a semester
  • “Internal” means an experthaving the degree of Ph.D.in the relevant fieldfrom inside the department or the University.
  • “External” means an expert having the degree of Ph.D.in the relevant field from outside the department or the University.
  • “Foreign Expert” means an expert from technologically / academically advancedcountries as prescribed by HEC, Pakistan.
  • “Similarity Index” means a report generated by a plagiarism checking through HEC’s approved software for a particular piece of writing.
  • “Thesis / Dissertation” means a piece of writing by a scholar involving original study of a subject through academic research.
  1. Minimum criteria for admission in PhD programs

 

  • Completion of Prior Degree:To be eligible for admission to the Ph. D Degree Program, a candidate must possess his or her BS/MS/MPhil or equivalent degrees.
  • Minimum GPA requirement: A minimum CGPA of 3.0 (out of 4.0 in the semester system) or First Division (in the annual system) in the most recent degree obtained is required, whether such was degree obtained from Pakistani or foreign universities.
  • Testing requirement: Applicants to PhD programs shall be required to fulfill any one of following testing requirements
  • The Graduate Record Examination (GRE) test administered by the Education Testing Service.
  • A graduate admission test administered by the Education Testing Council. In the case of NTS GAT Subject test, a minimum of 60% marks is required to be eligible for admission in Ph.D. Program.
  • With the permission of the HEC, an equivalent test developed by the university, or by another university, for admissions to graduate programs. In the case of test developed by university, a minimum of 70% score is required to be eligible for admission in Ph.D. Program.
  • Subject tests at the discretion of the university.
  • If the applicant has a strong interest in pursuing a PhD degree in a different discipline andadmissions committee is satisfied that the applicant’s prior education has sufficiently prepared him or her to undertake the course of studies of the doctoral program (or, in the opinion of the admissions committee, the preparation can be deemed satisfactory by taking a few additional courses after starting the program), the applicant shall be considered for admissions notwithstanding their prior qualification in a different discipline.
  • Statement of Purpose.As part of the application for admission to PhD programs, applicants shall be required to submit a statement of purpose, which shall form an integral part of the application. The admissions committee shall use the information provided to ascertain the preparedness and interest of the candidate in pursuing doctoral studies, and whether the department has the requisite resources to train and supervise the doctoral candidate in the subspecialty he or she is interested in.

          

  1. Procedure for Admission:
  • The applicant will submit the application form duly completed in all respects along with the relevant documents by the last date fixed for this purpose.
  • The student may be registered for a full time or part time program.
  • A full-time student, if employed, will have to obtain study leave from employer before registration.
  • A part time student, if employed, will have to obtain No Objection Certificate (NOC) from his/her employer before registration.
  • Each application for admission will be processed separately by the Directorateof Postgraduate.
  • Incomplete application forms or applications not accompanied by the relevant documents and/or processing fee, or applications received after the due date will not be considered.
  • The Departmental Admission Committee reserves the right to refuse admission to any applicant without assigning any reason or cancel the admission of a student at any stage if his/her conduct or progress in studies is not found satisfactory.
  • Students seeking admission are required to pay the fees at the time of admission as approved by the University authorities.
  • All fees paid are non-refundable except caution money, which will be refunded at a time when student leaves the Institution.
  • The Departmental Admission Committeeshall consist of
    1. Chairperson, who shall be convener
    2. Two University Teachers with PhD Qualification in relevant field, nominated by the Chairperson and approved by the Vice Chancellor
  • One Professor, Meritorious Professor, or Tenure Track Professor, other than the University Professor, in relevant field appointed by Vice Chancellor.
  1. Transfer of Credits:
  • Transfer of credits earned in other institutions may be approved in individual cases up to a maximum determined by the Equivalence Committee of the University.
  1. Degree Completion Timeline.
  • The PhD degree shall be awarded by universities after aminimum of three (3) years and not more than eight (8) years after the enrolment of thestudent; provided that for students who are unable to complete the program within eight (8)years, ASRB may extend the period up to one (01) year on account of any special circumstances on the recommendation of the supervisor / co- supervisor(s) and the Director. Provided further that in no event shall the PhD degree be awarded more than ten (10) years after the enrolment of the student in the program.
  • The duration starts from date of the enrollment of the student in the PhD program
  • The date of notification of the award of the PhD degree subsequent to the PhD defense shall be considered to be the date of the completion of PhD studies.
  • There shall be a residency requirement for a period of at least two years.
  1. Award of MS/MPhil Degrees based on PhD Studies.
  • If a student successfully completesthe full set of requirements for the award of an MS/MPhil (or equivalent) degree during their PhD studies, the university may award the applicable degree to such studentsupon completion of the relevant requirements.
  1. Course Work and Credit for prior coursework and Residency Requirement.
  • Each student enrolled for PhD program must complete the required course work.
  • Each Ph.D. Degree Program shall carry number of approved courses and each course shall be of defined Credit Hours (C.H).
  • A Ph.D. Degree Program shall have minimum 48Credit Hours (C.H) of course work including compulsory and elective courses followed by the comprehensive examination.
  • In case of those students who have previously completed a graduate degree in the relevant discipline (MS/MPhil or equivalent), at the time of admission, departmental/program admission committee shall notify details of credit, each student shall receive for prior coursework, provided that such credit shall not in any case exceed from 50% of the total credit requirement of the program.
  1. Distribution of Courses and Credit Hours:
  • The duration of teaching time in each semester shall be sixteen (16) weeks.
  • Minimum number of contact hours for course of three (03)Credit Hours (C.H) shall be 42.

 

Courses Description

No. of Courses

Credit Hours

Optional / Elective Courses

12

36

Compulsory Courses

04

12

Thesis/Dissertation

—–

30

Total

78

 

  1. Compulsory Courses:

Courses

Credit Hours

Marks

Advanced Mathematical Modelling and Simulation

03

100

Advanced Research Methodology

03

100

     Experimental Design and Analysis

03

100

      Management of Research

03

100

Total

12

200

 

  1. Optional/Elective Courses:
  • Considering the background of the student vis-a-vis the field of his research works, the departmental/program admission committee will propose optional courses with the approval of the Vice Chancellor.
  • The courses will be recommended by the Board of Studies of respective department through Advanced Studies and Research Board (ASRB)and approved by the Academic Council.
  1. Distribution of Marks:
  • The distribution of 100 marks for theory course shall be as follows:

 

S. No

Details / Descriptions

Distribution of Marks

2

Literature Review / Research Project/ Case Study

30

3

Mid Semester Examination

30

4

Final Semester Examination

40

Total

100

  • Literature review
    1. shall be of at least 3research papers having 3000 words, covering a minimum of 10 research papers
    2. Similarity Index of the literature review shall not exceed 18% in overall.
  • Research Project
    1. Develop a model/algorithms/simulation project/prototype/material or a similar nature project
    2. Assessment shall be carried out by the concerned subject teacher
  • Case Study
    1. The student shall present at least 5 case studies within the theme of course
    2. The case study shall be selected by the student in consultation with subject teacher
    3. Assessment shall be carried out by the concerned subject teacher
  • Mid semester examination will be of one and half hour duration and question paper will contain three (03) questions without any choice.
  • Final semester examination will be of three (03) hours duration for three (03)Credit Hours (C.H) courses each question paper will contain five (05) questions without any choice.
  1. Grading Policy

For the absolute grading, the following table shall apply

Numerical Score

Letter Grade

Grade Point

85-100

A

4.00

80-84

B+

3.70

75-79

B

3.5

70-74

B-

3.0

60-69

C

2.7

50-59

D

2.5

Below 50

F

0.00

Note: Fraction shall be considered as whole number

A student should have at least 75% attendance to appear in the final semester examination.

  • In genuine cases, maximum 10% condonation in attendance shall be the discretionary power of the Vice Chancellor based on an application to be scrutinized by the Director.
  1. Procedure of Conducting Examination and Declaration of Results:
  • The procedure of conducting examination and declaration of results shall be as follows:
  • The examination will be conducted by the Examination Department in collaboration with Chairperson of concerned department.
  • The scripts of all assignments will be returned to the students and those of the tests and mid semester examination will be shown to the students after evaluation.
  • Each blank page/gap in the scripts will be stamped/ “The End” cross linedwill be drawn by the invigilator.
  • Teachers will prepare three (03) copies of the result of each course separately on the prescribed proforma and will forward two copies to the Controller of Examinations through Chairperson.
  • The result will be announced by Controller of Examinations.
  • If a student fails in one or more course(s), he/she will be given one chance to re-appear, when offered.
  • Once student qualifies in all course(s), he/she must pass the comprehensive examination.
  1. Comprehensive Examination:

Comprehensive Examination. Following the completion of coursework, every PhD studentshall be required to pass a comprehensive examination to be granted candidacy as PhD researcher; provided that if the student fails to pass the comprehensive test, he or she shall be allowed one more attempt to take the test.

  • The student must pass / clear comprehensive examination within two (02) years.
  • The comprehensive examination shall include the written and oral components.
  • The written component carries 60% and oral component carries 40% marks.
  • In the written component, the objective test will be conducted, and for the oral component the following panel will be approved by the Vice Chancellor:
  • One internal examiner (other than supervisor)
  • One external examiner
  • The written examination will cover objective type questions from all course(s) studied during the Ph.D. course. It will be 3 hours examination covering 180 MCQs. The qualifying score is 50%.
  • The concerned Chairperson and internal examiner appointed by the Vice Chancellorwill assess the answer scripts / copies of the written component of the comprehensive examination of Ph.D. students.

 

  1. Approval of Research Proposal and Supervisor                                                                                                       
  • Student will fill up the Research Proposal Proforma and pay the required processing fees through bank challan available in the office of the Director. Cash payment will not be accepted in any case.
  • The Research Proposal Proforma will be signed by the student himself/herself, his/her supervisor and co-supervisor(s), the Chairman/Chairperson/Focal Person of the concerned Department/Program, the Director of the Directorate and to be recommended by Dean of the concerned faculty.
  • The Research Proposal proforma will be submitted in the office of the Directorwith the following documents:

 

  • Research Proposal: each page of the research proposal will be signed by the student and his/her supervisor and co-supervisor(s).
  • A copy of the Bank Challan after the payment of the processing fees.
  • The Similarity index of the scanning report (Plagiarism). It must be less than or equal to 19% and no single source should have a similarity index more than or equal to 5%.
  • Attested copy of the Enrolment Card.
  • The Directorwill process his/her application and forward it to the Advanced Studies and Research Board (ASRB) for approval.
  • The ASRB shall approve the supervisor and co-supervisor(s) (if any) in along with the research proposal.
  • At the time of appointment as supervisor, the faculty member shall be a full-time faculty member of the university in which the student is enrolled.Faculty members shall supervise no more than five (5) PhD students at any time.
  1. Conduct of Initial Seminar:                                                                                                                  
  • After approval of his/her research proposal by the ASRB, the student will be required to deliver initial seminar before the Graduate Affairs Committee in presence of his/her supervisor and co-supervisor
  • The student will prepare a presentation of 15-20 minutes duration under the guidance of his/her supervisor/co-supervisor(s).
  • The Director will submit the evaluations of Graduate Affairs Committee to ASRB for final approval.
  • In case the Initial Seminar is not approved by the ASRB, the student will be asked to deliver another seminar by incorporating the suggestions and observations of the Graduate Affairs Committee.
  1. Evaluation of research proposal by experts
  • After approval of the initial seminar, the research proposal must be evaluated by at least three experts in the relevant field, one (i) Pakistan-based Distinguished National Professors, Meritorious Professors, or Tenure Track Professors, two PhD experts from academically advanced countries (approved list of academically advanced countries for evaluation of PhD Dissertation is provided in Annex I);
  • Evaluation of best of two (02) experts out of three (03) shall be considered by ASRB for taking decision on approval/revisional or rejection of research proposal.
  • After completing all the formalities, including initial seminar, the student will proceed with his/her research work under the guidance of his/her supervisor(s) in accordance with the approved Regulations of Ph.D. degree program, and deliver progress seminars and submit progress reports as required by the ASRB.
  1. Conduct of 1stProgressiveSeminar:
  • A student will be eligible to deliver 1stProgressive Seminar if his/her course work including comprehensive examination is completed, his/her initial seminar is approved by the ASRB and his/her research proposal is evaluated by the approved experts in the relevant field and approved by the ASRB.
  • The date of the conduct of the 1stProgressive Seminar will be announced by the Director.
  • The student will deliver presentation of 15-20 minutes duration before the Graduate Affairs Committee,in presence of his/her Supervisor and co-supervisor
  • Presentation prepared under the guidance of his / her supervisor / co-supervisor(s) will discuss the progress that he/she achieved after his/her initial seminar.
  • The Director will submit the evaluations of Graduate Affairs Committee to ASRB for final approval.
  • In case the 1stProgressive Seminar is not approved by the ASRB, the student will be asked to deliver another seminar by incorporating suggestions and observations of the ASRB members and Graduate Affairs Committee.
  1. Conduct of 2ndProgressive Seminar:
  • A student will be eligible to deliver 2nd Progressive Seminar if his/her Progress – 1stseminar is approved by the ASRB and he/she has completed work on at least 50% of research objectives.
  • The date of the conduct of the Progress – 2ndseminar will be announcedby theDirector.
  • The student will deliver presentation of 15-20 minutes duration before the Graduate Affairs Committee, in presence of his/her Supervisor and co-supervisor
  • Presentation prepared under the guidance of his / her supervisor / co-supervisor(s) will discuss the progress that he / she achieved after his / her 1stProgressive Seminar
  • The student will prepare a presentation of 15-20 minutes duration under the guidance of his/her supervisor/co-supervisor(s) and discuss
  • The Director will submit the evaluations of Graduate Affairs Committee to ASRB for final approval.
  • In case the Progress – 2ndSeminar is not approved by the ASRB, the student will be asked to deliver another seminar by incorporating the suggestions and observations of the ASRB members and Graduate Affairs Committee.
  1. Conduct of Final Seminar/Open defense:
  • A student will be eligible to deliver final seminar if:

(a)        His/her Progress – 2ndseminar has already been approved by the ASRB.

(b)        His /her final version of thesis book (loose bound) has submitted for evaluation.

(c)        He/she has published at least one research paper based on the Ph.D. research inISI Master List journals(only“W”category journals).

  • The student will inform the Director in written through his / her supervisor / co-supervisor(s) that he / she is ready for the final seminar.
  • The Director will announce the date for the conduct of the final seminar.
  • The student will deliver presentation of 30-45 minutes duration before the Graduate Affairs Committee, in presence of his/her Supervisor and co-supervisor
  • Presentation prepared under the guidance of his / her supervisor / co-supervisor(s) will discuss the progress that he / she achieved after his / her 2ndProgressive Seminar
  • The Directorwill submit the evaluations to ASRB for final approval.
  • If ASRB does not approve the final seminar, the student will be asked, to deliver another final seminar by incorporating suggestions and observations of the ASRB members and experts.
  • At least two progress seminars are mandatory to qualify for the final seminar.
  • The final seminar of Ph.D. should be an open defense.
  1. Graduate Affairs Committee.
  • The Graduate Affairs Committee shall consist of
  • Pro Vice Chancellor
  • Dean of concerned faculty.
  • Chairperson of concerned department/program
  • At least two members of Advanced Studies and Research Board (ASRB), other than Pro Vice Chancellor and Dean of concerned faculty.
  • One internal expertin relevant field appointed by the Vice Chancellor
  • One external expert in relevant field appointed by the Vice Chancellor
  • Director (member/secretory).
  1. Research Publication.
  • Each PhD researcher shall be required to publish at least one researchpaper as its first author during his or her doctoral studies in an ISI Master List journals (only “W” Category journals) for the award of PhD degree.
  1. Submission of Thesis Book andScanning for finding authenticity     
  • The student will submit one hard copy (loose bound) and one soft copy of the thesis book to the Director along with the processing fees of the thesis evaluation through his / her supervisor.
  • Student will also submit the fees for anti-plagiarism services.
  • The Director will send the softcopy of the thesis to the focal person of the Anti-Plagiarism Cell of the University to scan it for finding authenticity of the thesis through HEC approved software for plagiarism.
  • If the scanning report has similarity index less than or equal to 19% and no single source has a similarity index greater than or equal to 5% the thesis will be accepted for viva voce examination. In case of failure, it will be returned to the student. This procedure will be repeated until minimum similarity index as defined above is fulfilled.
  • The student will submit required number of hard copies (loose bound) along with softcopy of the thesis to the Director through his / her supervisor for expert evaluators.
  1. Evaluation of thesis by experts
  • The thesis will be sent to same least three experts who initially evaluated the research proposal i-e one (i) Pakistan-based Distinguished National Professors, Meritorious Professors, or Tenure Track Professors, two PhD experts from academically advanced countries (approved list of academically advanced countries for evaluation of PhD Dissertation is provided in Annex I).
  • If any of the evaluators is not available, the ASRB shall appoint a new evaluator. The name of any new evaluator will be again proposed by the supervisor though relevant Boards of Studies while maintaining the criteria mentioned in section 23(6).
  • Evaluation of best of two (02) experts out of three (03) shall be considered by ASRB for taking decision on approval/revisional or rejection of research proposal.
  • Evaluation of best of two (02) experts out of three (03) shall be considered for the evaluation of thesis.

Conduct of Viva-Voce Examination

  • Once satisfactory report is received from the approved evaluators, the student will be allowed by the ASRB to appear in the viva voce examination to defend his/her thesis. However, if the research work is not considered satisfactory by the evaluators, the student will incorporate suggestions given by evaluators and resubmit the modified thesis through his/her supervisor.
  • The student will submit two hard copies (loose bound) of the thesis book to the Directorthrough his/her supervisor for viva voce.
  • The supervisor will propose a panel of external and internal experts for the conduct of the viva voce examination.
  • The Directorwill submit this panel of experts to the Vice Chancellor for approval of one External and one Internal Examiner.
  • The Directorwill send the names of the approved examiners to the Controller of examinations along with two hard copies of the thesis book and the scanning report of the thesis.
  • The Controller of Examinations will send copies of the thesis to the approved examiners for their evaluation and conduct of final viva voce examinations.
  • The final viva voce examination will be conducted by the external and internal examiners in presence of the Director, Supervisor/Co-Supervisor(s) and Chairperson.
  • If the examiners recommend that the student is successful at the viva-voce examination, he/she may be declared to have passed the Doctor of Philosophy Degree examination.
  • In case of failure, a second examination may be conducted on the recommendations of examiners.
  • No student shall be permitted a third examination of viva voce.
  • The hard-bound copies prepared on guidelines and approved by the Directorand evaluation report of the examiners duly signed by all concerned will be submitted to the Controller of Examination for announcement of the result.
  • The hard and softcopy of the thesis will be submitted to the HEC for Ph.D. country directory.
  1. Reporting to HEC for inclusion of successful candidate in HEC PhD Country Directory (PCD)
  • On the successful completion of all requirement for the award of PhD Degree, the Office of Controller of Examination shall issue such notification (templet is attached as Annexure II)
  • Office of the controller of Examination shall also forward PCD proforma, signed by the Principal Supervisor, Controller of Examination, and the Vice Chancellor, of those who has successfully completed his/her PhD studies to HEC for entry in PhD Country Director (PCD) (Templet is attached as Annexure III) along with following documents:
  1. A duly filled completion form of the university notifying that the PhD scholar has completedall the requirements for the award of the PhD degree
  2. A copy of PhD Dissertation for including in PhD Country Directory and for attestationof the PhD degree by the HEC.

 

  1. Management Committee: 
  • The Directorate of Postgraduate shall have a management committee comprising the following:
  • Dean of concerned faculty Convener
  • The Chairperson / Focal Person.
  • Two seniors most faculty members other than Chairperson / Focal Person.
  • Director                                                             Member / Secretary

 

  • The Committee shall be responsible to assess and monitor the progress of the students during the semester and the results of all theory courses.
  • In case of any discrepancy in the result, during scanning process, the concerned committee shall seek approval of the Vice Chancellor for re-totaling the scripts by committee.
  1. Amendment to Regulations:

These Regulations may be amended from time to time as deemed fit by the authorities of the Dawood University of Engineering and Technology, Karachi.